Minutes
December 10, 2005
Board Minutes to be Updated 01/01/08
The October 8, 2005 Quarterly meeting of the Board of Directors did not have a quorum present, therefore no business could be conducted.
July 9th Executive Committee and Board Meeting postponed due to Hurricane Dennis. Keep checking this website for new date.
Executive Committee
May 2, 2005
The May 2, 2005 meeting of the Executive Committee was held at Craig Robinson's office. Present was Ken Little, Craig Robinson, and Roy McLeod.
The meeting was called to order at 3:30 p.m.. Reading of old minutes and the Treasurer's was passed due to the Secretary's absence, and the Treasurer's job workload.
Under new business, Craig Robinson motioned that the July Quarterly board meeting to at 6 p.m., Saturday, July 9th at the Best Western Crossroads restaurant. Motion was seconded by Ken Little and carried.
Roy McLeod presented a request for a motion that the Executive Committee change the monthly meeting to concide with the Quarterly Board meeting. After some discussion,
Ken Little made the motion that the regular meetings of the Executive Committee be held at 4 p.m. on the same day and location as the Board meeting. Motion was seconded by Craig Robinson and carried.
There being no further business to discuss, the meeting adjourned at 4 p.m.
Minutes prepared and submitted by Roy McLeod
Special Meeting
April 9, 2005
A special meeting of the Chautauqua Hall of Brotherhood Foundation, Inc. was held on Saturday, April 9, at 2:00 p.m. at the Community Center.
Roy McLeod called the meeting to order and minutes of the December 9, 2004, annual meeting were read and approved with correction. The treasurer's report will be posted on the web. There were no objections.
Jack Bludworth requested that his name be removed from the board nominees, but he will be willing to assist us. The new nominees, Sarah Flow, Cynthia Flow Smith, Greg Spikes, and David Bludworth, were unanimously elected.
Roy reported on the Executive Committee actions:
Special Events Chairman - Voncille McLeod, stated her committee is planning a Victorian Tea in June. Details will follow.
She has also been appointed Assistant Treasurer to write checks, pay bills, and make deposits to help Craig out.
Getty Foundation grant is at a standstill. This grant cannot be used for renovation purposes.
Victor Bowman, architect, has not provided us with the cost of a site survey. The City is waiting for him to come and view drawings and is willing to help.
The Executive Committee discussed having quarterly meetings. After much discussion, a motion was made to hold quarterly meetings on the second Saturday in January, April, July, and October. A motion was made for an amendment to give the Executive Committee the authority to change a quarterly meeting if necessary. The amendment and motion passed with proxies, Craig Robinson and Jane Wright voting in the affirmative.
Roy discussed the parking issue. We would have double parking around the circle and the budget would include $100,000 for an air-conditioned shuttle. Dennis Ray, chairman of the parking committee, stated that his committee had come up with three phases: 1) parking around the circle would be designated one-way, counter-clockwise and would be blocked off to public traffic for several hours during an event: 2) the shuttle would be in use an a continuous circle around the lake; and 3) downtown and other specific areas would be used for parking and shuttled to the building.
Under Old Business, Ann Robinson asked about the grant the City will be receiving in the amount of $175,000. The grant has been approved by the legislature and is working it's way through proper channels. Roy has been assured via email from Representative Don Brown that the money is available. The city will get $130,000 and we will raise the balance. He mentioned that Seaside would give us a grant in the amount of $25,000. He also contacted the 1772 Foundation, but nothing has been confirmed. There were concerns that the city would use grant monies to make improvements to areas of the building, which would be demolished when restoration began. There was much discussion and Roy confirmed the city's plan was to repair siding, columns, and balconies, with no plans for the interior. We must know what plans the city has.
Roy ask the question "What do we want as a group?" It was decided that Victor Bowman should render an artist's concept of what we are attempting to do with the building. One suggestion was visiting with civic groups, churches, etc. who would possibly be using the building for functions. There was much discussion and many suggestions offered.
Time running out, Roy asked that we contact him via email expressing suggestions and he will go to the city and express our concerns.
The meeting was adjourned.
Respectfully submitted
Marie Gainey Hinson, Secretary
Board members present were: Roy McLeod, Ken Little, Marie Hinson, Voncille McLeod, Cynthis Smith, Sarah Flow, Ann Robinson, David Bludworth, Ken Little, David Woodward, Marshall Collins, Mary Lind Devlin, and Dennis Ray.
Executive Committee Minutes
March 7, 2005
The Executive Committee met Monday March 7, 2005 in the office of Craig Robinson for the purpose of voting on Voncille McLeod as the Assistant Treasurer. Members present were Marie Hinson, Ken Little, Roy McLeod, and Craig Robinson. Motion to approve the nomination was made by Roy McLeod and seconded by Marie Hinson. Motion passed unanimously. After a short discussion about planning for the need to have a meeting of the Board, the meeting adjourned.
Annual Meeting of Board of Directors
The Annual Meeting of the Board of Directors was convened at McLain's Family Restaurant on Friday, December 10, 2004. The meeting was called to order at 7:15 p.m. by Roy McLeod. Mr. Victor Bowman of Pendleton - Bowman Architects, our architectural consultant, gave an in depth report on where we are and where he believes we should be going. Anyone desiring a copy of his report may contact Marie Hinson and request a copy of the minutes. After a short break, the business meeting was called to order.
Roy reported that our Website is back up and running, and that pictures of the Festival of Trees will be posted shortly.
We had no Minutes of previous meeting - Marie is recovering from a broken foot.
The treasurer's report was approved.
New Business:
Nomination of Ken Little to the Board - approved.
Election of two members to the Executive Committee - Ken Little was nominated and approved as Vice-president, filling the position vacated by the resignation of Sharon Willharm. There were no other nominations.
Appointment of the Committee Chairs:
Voncille McLeod - Earned Income (Formally Special Events)
Craig Robinson - Contributed Income Committee (Records & Tracks Contributions/Donations)
Roy McLeod - Chairman - Foundation Committee(Seeks Grants & Donations)
Dennis Ray - Chairman - Architectural Committee (Mary Lind Devlin and Dave Woodward, members)
Voncille McLeod reported on the Festival of Trees Event. Special appreciation was extended to Dennis Ray for providing space.
Old Business:
There was none.
Comments by Board Members:
Dave Woodward suggested for possible board membership Cynthia Flow Smith of Tallahassee and David (Bunny) Bludworth of Santa Rosa Beach. Other possibilities were suggested; Bonnie Sue Holcomb and Virginia Dannelley Moore of Conyers, GA.
A brief discussion of the "parking problem" - this seems to be a question many people ask...we should be able to answer.
Next Annual Meeting:
December 9, 2005, 6:00 p.m.
Location to be decided by Executive Committee.
Adjourned:
Respectfully Submitted by Marshall Collins, Temporary Secretary
Executive Committee Minutes
November 15, 2004
The Chautauqua Hall of Brotherhood Foundation Executive Committee met on Monday, November 15, 2004 at Craig Robinson's office at 3:30 p.m. This was a continuation of the meeting of the October meeting since a quorum was not present at that meeting.
Minutes of the September meeting were read and approved.
There was no change in the treasurer's report.
Under new business, Roy McLeod stated that he would be recommending Ken Little as a board member at the annual meeting next month.
The appointment of committee chairs will take place at the annual meeting.
Voncille McLeod has placed her History Fair report on the Webster.
The resignation of Sharon William, vice president , was accepted with regrets.
It was decided to discuss new member recruitment at the annual meeting.
A motion was made to rescind previous motion giving Sharon Wilharm authority to contact the architects. This will be handled later.
Roy McLeod has submitted the Gulf Power application.
Roy McLeod scheduled the annual meeting for December 10, 2004 at Best Western at 6:00p.m. pending notification of board members.
The meeting was adjourned at 4:00 p.m.
Respectfully submitted,
Marie Gainey Hinson, Secretary
Members present
Marie Gainey Hinson
Roy McLeod
Craig Stinson Robinson
October 5, 2004
The October meeting of the Executive Committee was called to order at 3:30 pm in the office of Craig Robinson. Members of the Executive Committee present were Roy McLeod and Craig Robinson. Other members of the Board in attendance was John Sims, Peggy Sims, Jane Wright, and Voncille McLeod. Due to the lack of a quorum the Executive Committee could not conduct any Foundation business. President McLeod recessed the meeting until a quorum can be obtained, at which time all October business will be carried out.
September 7, 2004
The monthly meeting was led by vice president, Sharon Wilharm in the absence of Roy McLeod. The minutes of the August meeting were read and approved. There was no change in the treasurer's report from the August meeting.
Sharon presented the press release she had prepared, plus an application for board members and a Volunteer Interest Inventory. She will get the press release on radio as well as area newspapers.
Craig reported that he had mailed the Florida Solicitation License request, but had not had a response. He will call them in a few days if he doesn't hear from them.
Sharon presented the Proposed Budget. A copy is attached.
The Gulf Power grant request will be submitted in October.
The Special Projects committee will not sponsor a booth in the 150-mile yard sale in October.
Sharon went over the grant narrative she had prepared. The narrative took many hours to complete and she was commended for a job well done.
Motion was made and carried for Sharon to call the Bowman's, architects, and find out what we need to do at this point. She will ask them to proceed with the architectural surveys for a cost of $5000.
Sharon visited Pam Tedesco with TDC and requested a room in the Chautauqua Hall of Brotherhood Chamber of Commerce office. This request will be presented to the Chamber executive board for approval.
The October meeting will be the 12th at 3:00 p.m. at Craig's office.
August 2, 2004
The monthly meeting of the Executive Committee of the Chautauqua Hall of Brotherhood Foundation, Inc. met Monday, August 2, 2004 at Craig Robinson's office. President McLeod called the meeting to order.
Craig distributed the treasurer's report. Motion was made and carried to accept the report as given.
Sharon Wilharm gave a report from the Planning Retreat held last month. She discussed in detail the Strategic Plan for the Foundation, a copy of which is attached. She also presented the 2004 Working Plan for the balance of this year.
Sharon discussed the Fundraising Division of the Plan and mentioned a possible fundraiser to the Special Events committee and they will get back with her later. This will be participation in a 150-mile Yard Sale from Pensacola to Marianna along Highway 90. Fred and Sharon are promoting this event. It will be October 1-2.
Under Capital Campaign objectives in the Plan she indicated that St. Joe needs a time line and a preliminary proposal before proceeding with the $35,000 grant request. Sharon presented the committee with a copy of the preliminary proposal she had prepared.
Gulf Power is also sending Sharon a grant application. She will attempt to meet personally with the main officials in Pensacola. She will be requesting $20,000-$25,000 in this grant.
Sharon discussed each element of the Strategic Plan in detail. She was commended for a job well done.
Resignation from Johnnie Riley-White was accept.
A nominating committee will be appointed at the September meeting with Roy McLeod serving as chairman.
The Executive Committee will meet on August 23rd to prepare a budget for the Foundation. This meeting will be held in Craig's office at 3:00pm.
A discussion was held regarding the selection of board members. Craig suggested that we place a classified ad in the Herald-Breeze for board members. Sharon will prepare a press release shortly. The nominating committee will review the applications and make their selection to present to the board at the next regular meeting.
We now have our 501(c)(3) status.
The next regular meeting of the Executive Committee will be September 7th at 3:00 pm at Craig's office. The meeting was adjourned.
June 1, 2004
The Chautauqua Hall of Brother Foundation Executive Committee met at 4:00 p.m. on Tuesday, June 1, 2004 at the office of Craig Robinson.
Craig gave an update on our 501(c)(3) status. He needs a copy of the By-Laws with signatures, and supporting letters/newspaper clippings. Sharon will take care of this. He hopes to have it ready to send by the end of this week. He reported that the Eagle Group is interested in our project. They will be contacted later.
Committee appointments were discussed. The committee agreed to abide by the Articles regarding committees. This gives us four standing committees: Development (Capital Campaign) - Sharon Wilharm, chair; Budget and Finance - Craig Robinson, chair; Program (Special Events) - Voncille McLeod, Nominating - to be appointed before September 1.
Motion was made and carried to approve the letter sent to Pat Black, Marion Schultz, Kathleen Ansley, and Bob Gibbs. Roy has had no response from any of the four. Roy Burgess has been placed on emeritus status.
Sharon Wilharm presented her Plan of Action. June 12th will be the Historic District Survey. The July 3rd activities were discussed. Sharon was given the authority of purchase 250 balloons with our logo, "Restore the Heartbeat - Rebuild the Chautauqua Hall of Brotherhood Auditorium" on them. Roy will check on helium.
The Planning Retreat on July 24th was discussed. Roy will make reservations for the Chautauqua Hall. A copy of the Plan of Action will be sent to all persons invited to attend the retreat. Motion was made and carried to adopt the plan of action.
Then, on July 25th, Phase 1 of the Capital Campaign, will kick off.
Under new business, Roy presented the attached letter regarding his duties, affected by his health. It was decided that Sharon, as vice president, would assume whatever duties he would be unable to perform. This would be done without committee action.
Motion was made and carried to dispense with the July meeting since we would be having the Planning Retreat in July. The August meeting will be held on the 2nd at Craig's office.
May 3, 2004
The Chautauqua Hall of Brother Foundation Executive Committee was called to order by the President, Roy McLeod at 4:00 p.m. on Monday, May 3, 2004. The meeting was held at the home of Sharon Wilharm.
Craig Robinson presented the treasurer's report. A copy is attached. The cost for the dinner at Mom & Dad's was $158.40. Craig sent a thank-you note to Partners in Progress for their contribution to the Foundation.
Roy recapped the Board meeting on April 30th. All necessary documents were given to Craig for filing the 503(c)(3).
Roy reviewed committee appointments. Amber Milkeris with the Walton County Chamber of Commerce is working on the Public Relations Committee with Sharon. She also mentioned that Alicia Butler was working with her. The committee appointments were tabled until the June meeting.
The new roster indicates that Marian Schultz, Kathleen Ansley, Ron Burgess, Pat Black, and Bob Gibbs have been placed on emeritus status.
Roy read Alex Alexander's resignation from the Board. He will respond.
The June meeting was changed to June 1, 2004.
Respectfully submitted,
Marie Gainey Hinson, Secretary
Present: Roy McLeod, Craig Robinson, Sharon Wilharm, Marie Hinson
April 5, 2004
The Executive Board of the Chautauqua Hall of Brotherhood Foundation met at 4:00 p.m. on April 5, 2004, at the home of Roy McLeod.
The Executive Board has set a meeting for April 30, 2004, for all board members. The By-Laws must be changed to reflect our non-profit status, and it is VITAL that all board members attend the meeting. This meeting will be held at Mom and Dad's Restaurant at 6:00 p.m. The Foundation will fund dinner for all board members, up to a total of $225. Spouses are welcome to attend at their own expense. This amount does not include drinks.
Motion was made and carried to have the President, Roy McLeod, advise members of the proper procedures for voting by proxy.
There was no further business. The meeting was adjourned at 5:00 p.m.
Marie G. Hinson, Secretary
Present:
Roy McLeod
Sharon Wilharm
Marie G. Hinson
Voncille McLeod
January 5, 2004
Vice President, Sharon Wilharm, called the Chautauqua Hall of Brotherhood Foundation Executive Committee meeting to order in the absence of President, Roy McLeod. The meeting was held on Monday, January 5, 2004, at 4:00 p.m. at the home of Marie Hinson, 162 S. 11th Street, De Funiak Springs, FL.
Mrs. Wilharm followed the prescribed agenda requesting the reading of the minutes from the December meeting. Marie Hinson, secretary, read the minutes, which were approved.
Craig Robinson, Treasurer, reported that the Festival of Trees netted $868.79. The proceeds from the Tour of Homes have not yet been received. We have a balance of $2745.73. A copy of the financial report is attached.
Mary Lind Devlin, Special Events Chairman, reported on the Festival of Trees and indicated that the report was incomplete and would be finalized before the February meeting.
Sharon Wilharm gave the Nominating Committee report for Voncille McLeod. The three prospective board members had been contacted, with Alicia Butler and Pat Black accepting. There was no response from Dean Debolt before the meeting. Jane Wright was inadvertently removed from the Board of Directors. She was reinstated along with Butler and Black. Further contact will be made with Debolt. A copy of this report is attached.
Sharon Wilharm gave the Architectural Committee report for her husband, Fred, who is chairman. Research is still being done to find pictures of the Chautauqua Hall of Brotherhood while construction was in progress. He is recruiting new members for his committee.
Chairman of Public Relations/Grant Writing/Solicitation, Sharon Wilharm, gave her report as follows: Over 100 television spots were aired on local cable during December helping to bring attention to the project. January will kick off a focused effort on publicity and fundraising. We will begin with one-on-one canvassing, then a letter writing campaign, and by summer, paperwork and architectural work should be ready so that we can begin applying for grants.
It was discovered that the discussion held last month for a sign in front of the Hall of Brotherhood should be a two-fold item. One, a permanent sign and the other a temporary sign reporting progress of the project. Roy McLeod will check on signage laws and get back to the committee.
The revised by-laws have not been received from David Woodward, and therefore we are unable to apply for the 501(c)(3).
Sharon Wilharm has completed extensive research on fundraising and presented a detailed report. Some of the highlights of her report include the following:
How do we raise money and who gives?
75% of all Americans contribute to fundraisers
Households earning $50,000-$70,000 gave 1.7% of their income
Households under $10,000 gave 3.6% of their income
Households under $12,000, 14% gave more than $600
How do we get the money?
ASK
38% wish they had given more money
14% would have given, but no one asked
What do churches do?
Make regular requests
Broad base of support
Have options for giving
Get volunteers
American households with a volunteer contributed an average of $1155
American households without a volunteer contributed an average of $477
Sharon presented a timeline with her Plan of Action. The goal for 2004 is $100,000. She presented ways to achieve this goal. She reported that 80%-90% of major gifts came from people who have been donors for 3-5 years.
The timeline is:
January -
Flood area with campaign posters
Place in businesses, employee lounges, bulletin boards
Need assistance of board members to put up posters
Rockathon - To be held at the Antique Mall
Publicity in area media
Fundraising pep rally
Meeting/refreshments with all potential solicitors
February -
Door to door survey - historical district
Fill out survey, if interested, leave club card and newsletter
Follow up donations with thank-you notes
March -
Door to door survey - outside historical district
Fill out survey, if interested, leave club card and newsletter
Follow up donations with thank-you notes
April -
Annual Campaign
Ask all board members to give predetermined amount ($100?)
Letter writing campaign
Board members send out 5-10 letters to people asking for their support
Sharon presented the poster she had prepared. It was approved.
A copy of the Solicitation Letter to be used by anyone presenting our campaign to organizations, businesses, etc. is attached. This letter was approved, with minor corrections.
Upon request from the Republican Club, Roy would speak to them in the near future about our project.
Before adjournment, it was decided that Sharon's Plan of Action should be presented to the entire board of directors at the next meeting. This meeting will be held Saturday, January 31st at 2:00 p.m. at the Civic Center in De Funiak Springs.
The meeting was adjourned at 5:30 p.m.
Present - Sharon Wilharm, Craig Robinson, Marie Hinson, Mary Lind Devlin
December 1, 2003
President Roy McLeod, called the meeting of the Chautauqua Hall of Brotherhood Foundation Executive Committee to order on December 1, 2003. He dispensed with the reading of the November minutes.
Treasurer, Craig Robinson, presented the attached report. Motion was made and carried to accept his report.
President McLeod recognized Ann Robinson, Special Events Committee, who reported on the progress of the Christmas tree exhibit in the Hall of Brotherhood on Sunday, December 7, in conjunction with the Christmas Tour of Homes. There are ten trees in the exhibit and the theme is "Seven Swans a Swimming." There is no charge to view the trees, but donations will be accepted. There is a $50 entrance fee per tree for participants.
Voncille McLeod, chairman of the Nominating Committee, presented Pat Black, Alicia Butler, and Dean Dubolt as new members of the Board of Directors, contingent upon their acceptance. Confirmation will be made at the January meeting.
Due to personal difficulties, Alex Alexander will be unable to serve as chairman of the Public Relations Committee. Sharon Wilharm will assume this responsibility.
Sharon reported that we couldn't apply for grants until we receive the 501 3C. We cannot apply for the 501 3C until we receive the revised By-Laws from David Woodward.
Carolyn Pendleton, architect, was recognized. She related some grant opportunities-one in particular is coming up the 15th of December. She has been in contact with Alicia Slade, Grant Specialist, in Tallahassee. It was suggested that we apply for the small grant by December 15th, 2004. She stated that we need a survey of the property, and an "as-built" survey of the facility, and we could use the $50,000 grant for these. She also mentioned a Professional Development Workshop in Tallahassee. This workshop is led by Kathleen Kauffman. Carolyn will get the grant information to Roy and he will contact the City Manager and ask for his assistance in applying for the grant. President McLeod asked Carolyn to develop a Plan of Action for us.
Craig Robinson suggested that we come up with a task list including the two surveys mentioned, as well as a time line. Craig also suggested we hold a workshop with the city. Roy indicated this was forthcoming and he will extend an invitation to Carolyn to join us at this meeting.
Sharon Wilharm reported that her husband, Fred, volunteered to do a television commercial through the month of December. These are $1 spots and there will be 100 commercials. Approval was given.
She also gave the architectural report for Fred, who is chairman of that committee. He asked that we try to find old pictures of the building and contact him.
President McLeod pointed out that all chairmen of committees are ex-officio members of the Executive Committee. Communication was discussed and it was decided that there were only three board members who do not have e-mail to receive communications. Marie Hinson, secretary, will mail communications to John & Peggy Sims, and hand-deliver to Marian Schultz. Voncille will get the information to Mary Lind Devlin.
Marie Hinson asked that all committee chairs give a written report rather than an oral report. These will be incorporated into the minutes of each meeting.
Roy asked that we begin thinking of the Directors Emeritus according to Article 7 of the By-Laws. Suggestions should be given to Voncille and her committee to contact these persons.
We need Letters of Support from civic/community organizations. Roy will compile a draft for approval at the next Executive Board meeting.
Sharon Wilharm reported that the Chautauqua Belles would secure pledges and hold a rock-a-thon at the Chautauqua Building to raise money for our project. This will be held at the end of January.
Roy explained the signage issue and approval cannot be given to attach a sign to the Hall of Brotherhood. There are certain specifications required. Officers are to bring conceptual drawings to the January meeting. Marie Hinson suggested that the sign be placed in the flower bed directly in front of the building. Roy will check on placement and confirm at the next meeting.
Craig Robinson suggested that we develop a 'new board member packet' for those coming on the board. This is in progress.
The meeting was adjourned at 5:50 p.m.
Marie Gainey Hinson
Secretary
Present: Roy McLeod, Sharon Wilharm, Marie Hinson, Craig Robinson, officers, Voncille McLeod, Nominating Committee chair, Ann Robinson, Mary Lind Devlin, Special Events Committee, and, Carolyn Pendleton, architect
October 7, 2003
The Executive Committee of the Chautauqua Hall of Brotherhood Foundation, Inc. was called to order at 3:05 p.m. by President Roy McLeod. The meeting was held at his home. The minutes of the previous meeting were read and accepted.
The treasurer, Craig Robinson, gave the financial report. A copy is attached. The Foundation made $1015.57 from the steak dinner.
Unanimous approval was given to pay for the two Chautauqua banners and for the outfits for the Chautauqua Belles.
Under old business, President McLeod moved that the Annual Board Meeting be held on November 8, 10:00 a.m., at the DeFuniak Springs Civic Center. Motion carried.
He also presented the committee with the letterhead for final approval. This was accepted.
Vice-President Sharon Wilharm reported that she had met with Carolyn Pendleton and her husband Victor Bowman who are both architects. They were very excited and eager to work with us. Carolyn suggested a project feasibility study. Carolyn will meet with Dean Dubolt to do more research. The existing Chautauqua Hall of Brotherhood must be repaired/updated, and it was suggested this be done in phases. Mrs. Pendleton will have this study completed in January.
It was decided that we would discuss our mission statement at our next meeting. Each of the officers will come up with his/her idea in 30 words or less, and these will be combined into one statement at our next meeting.
Sharon Wilharm, Nominating Committee, presented a proposed Board of Directors for 2004-2005. Jean Arrant, Marion Schultz, Diane Pickett, Brenda Ray, Carolyn Mora, and Ron Kelley will be rotating off the Board on December 31, 2003. The new proposed slate will include Dennis Ray, Ron Burgess, Jean Arrant, Fred Wilharm, Kathleen Ansley, Alex Alexander, and Johnny Riley-White. Others may be contacted at a later date and final slate will be presented at the annual meeting on November 8, 2003.
After much discussion, it was suggested that the Executive Committee study the By-Laws and Articles of Incorporation and be ready to discuss changes at the next meeting of the Committee. We will also set up the agenda for the annual meeting.
The next meeting will be held on November 3 at 4:00 p.m. at the home of Marie Hinson.
The meeting was adjourned at 4:30 p.m.
Marie G. Hinson, Secretary
Present:
Roy McLeod, Sharon Wilharm, Marie Hinson, Craig Robinson, Voncile McLeod
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